Introduction

Reimbursement is the act of compensating someone for an out-of-pocket expense by giving them an amount of money equal to what was spent.

Reimbursement Management

Reimbursements can be requested for the following transactions, for example:

• travel allowances and advances
• expense reimbursements
• petty cash/recoups
• grant payments
• refund of monies.

*Payments are made via Electronic Funds Transfer (EFT) approximately 2 days after approval in the Basware System.

Appropriate supporting documentation is required to be attached with a request for reimbursement:

• ensure the request complies with Agency policy, guideline and procedures
• provide a receipt
• minimum support documentation (see below)

Bank and Account details

Employees are required to provide their Bank Account BSB and Account Details on the relevant form.  These details are recorded in the Basware System as a supplier, allowing your payment to be sent via EFT to your Bank Account.

*To create a Basware online payment request, complete the OPR01 Creating an Online Payment Request form (Extnl Link) (external site)

Request a reimbursement

If your details are not in the Basware System, please obtain the required Vendor Creation form from the table below to set up your BSB and Account details - there will be a small delay to set up your account information.

(external site)